Audit & Inspection Schedule

The Audit & Inspection Schedule tracks every internal and external audit — from an internal HSE audit to an ISO 45001 surveillance audit, a legal compliance audit, or a client audit — through scheduling, execution, and completion, with a count of open findings on each.

An audit that produces findings which are never tracked to closure has limited value beyond the day it was conducted. Recording an open-findings count directly on the audit record, alongside its status, means a glance at the schedule shows not just what audits happened but what work they left behind.

An audit is scheduled with a type, scope, auditor and scheduled date, in status scheduled. It moves to in-progress and then completed as it happens. The open findings count is a plain number field entered by whoever manages the audit — it isn't computed from a separate findings sub-record in the current version of the product, so keeping it accurate is a manual responsibility of whoever updates the audit as its findings are worked through and closed.

The list page shows every audit with its type, status, scheduled date and open-findings count, filterable and sortable. The detail page shows the full record; create and edit forms share the same fields.

• Audit type — required. One of Internal HSE Audit, ISO 45001 Surveillance, Legal Compliance Audit, Client Audit.
• Scope — required, free text. What the audit covers.
• Auditor — required. Who is conducting the audit.
• Scheduled date — required.
• Status — one of scheduled, in-progress, completed.
• Open findings — a non-negative integer, entered and kept up to date manually as findings are raised and closed.

Creating or editing an audit validates that the open-findings count is a non-negative whole number; every other field follows the same required-field rules as the other registers.

A "Legal Compliance Audit" is a natural place to work through open items in the Legal Register, though the two aren't linked by a relational field — cross-reference manually. There's no automatic notification tied to an audit's status changing or its open-findings count remaining above zero; both are fields for whoever manages the schedule to monitor directly.

Does completing an audit require open findings to be zero? No — an audit can be marked completed with a non-zero open-findings count; the count and the status are independent fields, since findings often remain open (being worked through corrective action) well after the audit visit itself has finished.

Is there a separate register for individual findings? Not in the current version — findings are tracked as a single count on the audit record, not as individual line items.