SHEQ Control Plane documentation

Incidents & Near Misses

Report and investigate incidents and near-miss events, with an optional flag to prompt a Safe Work Procedure review.

Hazard & Risk Register

HIRA-style hazard identification and risk assessment — every hazard scored by likelihood and severity, with the controls in place to reduce it.

Safe Work Procedures

Versioned procedures that move through draft, review, approved and superseded stages, and that Permits to Work link to directly.

Permits to Work

Issue, track and close permits linked directly to the Hazard and Safe Work Procedure records they're for.

Training & Certificates

Track who holds which certification, and when each one expires.

OHS Appointments

Statutory OHS appointment structure (Section 16(2) appointees, First Aiders, Fire Marshals and similar) and the competency expiry that keeps each one valid.

Toolbox Talks

Log toolbox talks, who attended, and whether proof of delivery was captured.

Medical Surveillance

Occupational health surveillance exams — baseline, periodic and exit — and the fitness outcome each one produces.

PPE Register

Personal protective equipment issue records and their replacement schedule.

Contractors

Section 37(2) contractor management, with site-access compliance derived automatically from four gating checks.

Chemicals & SDS

Safety Data Sheet register for every chemical on site, with its hazard class, SDS version and review date, and whether decanting is approved.

Equipment Inspections

Pass/fail inspection results for machines, ladders and other equipment, with each asset's next inspection due date.

Procurement

Purchase requests that record whether an SDS and compliance certificate are on file for the item, alongside the usual approval status.

Legal Register

The legislation that applies to your operations, how it applies, and your current compliance status against each entry.

Emergency Preparedness

First aiders, fire marshals, emergency contacts and evacuation drills, each tracked with when they were last done and when they're next due.

H&S Committee

Health and safety committee meetings, who attended, what was decided, and whether the minutes were filed.

HR Action Log

Disciplinary actions against employees, optionally noted as linked to a safety or compliance event elsewhere in the system.

Audit & Inspection Schedule

Scheduled and completed internal and external audits, with a running count of open findings for each.

Compliance Register

Environmental legal findings (ELCA-style) — each observation tied to a specific legal requirement, a compliance verdict, and a corrective action with an owner and due date.

Metrics Log

Numeric readings over time — water, waste, energy and air-quality — each tagged with a period, value and unit.

Inspection & Test Plans

Hold and witness points for controlled activities, moved through the same draft/review/approved/superseded lifecycle as Safe Work Procedures.

Non-Conformance Reports

Log a non-conformance, then work through root cause, correction and preventive action until the investigation is complete.

Concessions

Deviation requests with an approval chain recorded as plain text, not a modelled workflow.

Material Certification

Material and equipment compliance certificates — mill certificates, certificates of conformance, test certificates and concrete test results — with a compliance status per item.

Calibration Register

Instrument calibration records and due dates, so a measuring device is never used past the point its readings can be trusted.

Document Control

Drawing and document revision control — which revision is current, its status, and who it's been distributed to.

Client Feedback

Client complaints, compliments and suggestions, and the corrective action taken and closure of each.

Internal Feedback

Cross-department feedback — complaints, compliments and suggestions raised internally between departments, and their acknowledgement and closure.

Objectives & Targets

SHEQ objectives, their targets, and progress against them, tracked by category and status so drift shows up before a target date is missed.

Management Review

Management review meetings — inputs reviewed, decisions and actions agreed, and whether minutes were filed.

Approved Suppliers

Supplier approval status and evaluation history — which suppliers are approved to use, and how their performance is tracked over time.

Suggestions

Continuous-improvement suggestions from the workforce, tracked from submission through review to implementation.

Settings

Organisation profile, branding and user administration — planned, not yet available as a screen, though the roles and permissions it will manage already exist and are enforced.