H&S Committee

The H&S Committee register logs health and safety committee meetings: when they happened, who attended, what key actions came out of them, when the next meeting is, and whether the minutes were formally filed.

A committee's effectiveness shows up in whether decisions actually get tracked and followed through, not just in whether a meeting happened. Recording key actions and a "minutes filed" flag on the meeting record itself — rather than only in a separate minutes document — keeps a lightweight, searchable trail of what the committee decided, directly in the same system as the modules those decisions usually concern (permits, hazards, procedures, and similar).

Each meeting record captures the meeting date, a list of attendees, key actions agreed, the next meeting date, and whether minutes were filed. Key actions is optional — a meeting can be logged before its actions are written up, and edited later once they are.

The list page shows every meeting with its date, whether minutes were filed, and the next meeting date, filterable and sortable. The detail page shows the full record including attendees and key actions; create and edit forms share the same fields.

• Meeting date — required.
• Attendees — required, free text. Who attended the meeting.
• Key actions — optional, free text. What the committee decided or actioned.
• Next meeting — required. When the committee next convenes.
• Minutes filed — a yes/no flag for whether formal minutes have been filed for this meeting, independent of whether key actions have been recorded here.

Creating or editing a meeting requires a meeting date, an attendee list, and a next-meeting date; key actions can be left blank and added once minutes are finalised.

A key action arising from a committee meeting that concerns a specific employee is a natural candidate for an HR Action Log entry, and an action about emergency readiness belongs in Emergency Preparedness — neither is linked automatically; record it in the relevant register once the committee has decided on it.

Is there a fixed committee membership list? No — attendees are recorded per meeting as free text, not drawn from a fixed roster, so ad hoc or rotating attendance is captured accurately meeting by meeting.

What if minutes are filed outside the system (e.g. as a signed paper document)? Set "Minutes filed" to yes on the meeting record regardless of where the physical or digital minutes document itself lives — this register doesn't store the minutes document, only the fact that it exists.