Toolbox Talks

The Toolbox Talks register logs short, regular safety briefings — topic, date, presenter, how many people attended, and whether proof the talk actually happened was captured.

Toolbox talks are one of the most common — and most commonly under-documented — safety activities on a site. A register that records attendance count and a proof-captured flag turns "we do toolbox talks" into something that can actually be shown during an audit.

Each talk is a single record: topic, date, presenter, a numeric attendee count, and a proof-captured checkbox. There's no attendee-by-name list in the current version — attendance is a headcount, not individual records.

The list page shows every talk with its date, presenter and attendee count, filterable and sortable by talk date or when the record was created/updated.

• Topic — required. What the talk covered.
• Talk date — required.
• Presenter — required. Who delivered the talk.
• Attendees — required, a non-negative integer headcount.
• Proof captured — a checkbox indicating whether evidence of the talk (a sign-in sheet, photo, or similar) was captured. The register only stores the flag, not the evidence itself — there's no file attachment on this record in the current version.

Saving validates that topic, date and presenter are present and that attendees is a non-negative number.

Nothing else in the product reacts to a toolbox talk record automatically — it's a standalone log. If a talk covers material from a specific Safe Work Procedure, note that in the topic; the two registers aren't linked by a shared field.

Where do I attach the sign-in sheet or photo evidence? There's no file attachment on a toolbox talk record in the current version — Proof captured is a yes/no flag only.