Chemicals & SDS

The Chemicals & SDS register lists every chemical in use, its Safety Data Sheet (SDS) version and review date, its hazard class, and whether it's approved for decanting into smaller containers.

An SDS that's several revisions behind the manufacturer's current version can be actively misleading about how a chemical should be handled. Tracking the SDS version and review date as first-class fields — not just a filename in a shared folder — makes it possible to see, at a glance, which chemicals are due for a fresh SDS check. Decanting approval matters separately because decanting a chemical into an unlabelled or incorrectly labelled container is a common way hazard information gets lost between the original container and the point of use.

Each chemical is a single record: its name, hazard classification, the version and date of its current SDS, when that SDS is next due for review, and a yes/no on whether decanting is approved for it. There's no separate lifecycle/status for a chemical record — it's a straightforward register, not a workflow.

The list page shows every chemical with its SDS review date, filterable and sortable by name or review date. The detail page shows the full record; create and edit forms share the same fields.

• Name — required. The chemical's name.
• Hazard class — required. Its hazard classification.
• SDS version — required. The version identifier of the current Safety Data Sheet on file.
• SDS date — required. The date of that SDS version.
• SDS review date — required. When the SDS is next due to be checked against the manufacturer's current version.
• Decanting approved — a checkbox. Whether decanting this chemical into smaller containers is approved.

Creating or editing a chemical validates every text/date field as required; decanting approval is a plain checkbox with no further validation.

There's no automated action tied to a chemical's SDS review date passing in the current version of the product — it's a field to sort and filter the register by, not a triggered reminder.

Does this register store the actual SDS document? No — it stores the SDS's version and dates as reference fields, not the document itself. Keep the actual SDS file wherever your organisation's document store already lives.