Procurement

The Procurement register logs purchase requests — what's being bought, who requested it, and its approval status — and, for categories like Chemical and Machinery where it matters, whether an SDS and a compliance certificate are already on file for the item.

Buying a chemical or piece of machinery before its Safety Data Sheet or compliance certificate is available creates a gap between when the item arrives and when it can actually be used safely. Recording those two checks as explicit fields on the request — visible on the same screen as the approval status — makes that gap visible to whoever is deciding whether to approve the purchase, instead of being a fact that lives only in someone's memory.

Each request records the item, its category (Chemical, Machinery, PPE, or General), who requested it and when, whether an SDS is on file, whether a compliance certificate is on file, and a status: pending, approved, or rejected.

The list page shows every request with its category and status, and the SDS/compliance-certificate flags as columns, filterable and sortable by status or request date. The detail page shows the full request, including both compliance flags as badges; create and edit forms share the same fields.

• Item — required. What's being requested.
• Category — required. One of Chemical, Machinery, PPE, General.
• Requested by — required.
• Date requested — required.
• SDS on file — a checkbox. Whether a Safety Data Sheet is already available for this item.
• Compliance certificate on file — a checkbox. Whether a compliance certificate is already available for this item.
• Status — one of pending, approved, rejected.

Creating or editing a request validates item/category/requester/date as required; the two on-file checkboxes and the status field have no further validation. Moving a request to approved or rejected is a direct field edit — the SDS/compliance-certificate flags are informational fields shown alongside the status, not a check the application enforces before a request can be approved.

Approving a request with both compliance flags unticked is possible in the current version of the product — the fields are there to inform that decision, not to block it. There's no automated link from an approved Chemical request into the Chemicals & SDS register; if the purchase is approved and the item is a chemical, add it to that register as a separate step once it's on site.

Does setting "SDS on file" to true require an actual SDS to be attached? No — it's a plain yes/no field with no attached document; it records that someone has confirmed the SDS exists, not the file itself.